1. Membership in INSERT CLUB NAME HERE.
2. Membership in 'United Four Wheel Drive Associations, Inc.' (UFWDA)
3. 2 (two) INSERT CLUB NAME HERE Club stickers.
4. 2 (two) ‘INSERT CLUB NAME HERE stickers
5. 1 (one) Membership Card
Section 3. Annual dues of $40.00 are due annually based on the date last paid.
ARTICLE VI: Code of Conduct and Trip Rules
Section 1. All members must conduct themselves in a respectable and orderly manner. Any member disgracing the club will be subject to dismissal. Formal charges, in writing, may be brought against such a member, and the general membership will be advised of the reason for dismissal. A 2/3's (two-thirds) vote from the members present at a regular or special meeting, will sustain dismissal. If a special meeting is called for this purpose, members will be advised at least 2 (two) weeks in advance.
Section 2. Members will be responsible for their guests, and families.
Section 3. All decals and insignias referring to membership in the INSERT CLUB NAME HERE are the sole property of said club.
Section 4. A resigned or dismissed member will be required to remove any and all decals and insignias referring to membership in the INSERT CLUB NAME HERE and return them to the Board of Directors.
Section 5. Trip rules will be adhered to at all times:
1. IF YOU HAUL IT IN, YOU HAUL IT OUT. Don't throw away litter or bury trash.
2. Use extreme care with cigarettes and matches. Prevent fires by using ashtrays and maintaining your vehicles’ exhaust system.
3. No motorcycles allowed in immediate camp area.
4. Drinking of alcoholic beverages while driving on or off road will not be condoned.
5. Pets must be controlled by their owners at all times.
6. When travelling in a caravan, day or night, turn on your headlights to make it easier for the vehicle ahead to see you. Always keep the vehicle both ahead and behind in sight. If the vehicle behind you stops, stop and assist him/her, except on a freeway, then proceed to the next off ramp and let the Tail Gunner, (last man), stop and assist.
7. Don't drive over plants or soft meadows or anywhere damage to the terrain may occur. Remember the property we use usually belongs to someone else. In other words TREAD LIGHTLY!
8. The Trail Boss is in charge of the run. Cooperate with him/her and obey their orders. The Trail Boss has the ultimate authority on all runs.
9. If you must leave the caravan for any reason, notify the Trail Boss immediately.
10. Outdoor restroom stops will be handled with common sense, "Men to the Left, and Women to the Right", unless otherwise instructed by the Trail boss.
11. Profane language should be limited and used with discretion.
ARTICLE VII: Vehicle Equipment:
Section 1. The following equipment is required for all vehicles on all runs. It is the Trail Boss’ job to spot check vehicles prior to the start of the run. There will be a $1.00 fine for each item not carried. Only applicable to club members. Fines will go to the treasurer.
* PL or PD Insurance.
* Fire Extinguisher.
* Roll Bar. (Exception to this requirement are those vehicles having a steel utilized structure).
* First Aid Kit.
* Tow Rope or Winch
* Safety Belts, one for each person traveling in the vehicle.
* Spare Tire, Jack, and Lug Wrench.
* Tow Hook or Strap Attachment Point (front and rear)
* Pair of Leather Heavy Work Gloves.
* Citizens Band (CB) or Family Radio Service (FRS) Radio.
Section 2. Recommended, no fines imposed.
* Shovel with at least a 5" x 7" blade and 12" handle.
* Axe, Saw, or Hatchet.
* Highway Flares (3).
* One Gallon Bucket.
* Pair of Hip or Chest Waders.
Section 3. No Exceptions, these are required.
* Headlights.
* Tail Lights/Brake lights.
* Windshield Wipers.
* Spare Tire.
ARTICLE VIII: Officers and their duties
Section 1. President
1. Shall exercise general supervision of the club.
2. Shall conduct membership and Board of Directors Meetings.
3. Appoint all committees and the committees are responsible to the President.
4. Sign checks in the absence of the Membership Coordinator/Treasurer.
5. Shall petition for vote at regular meetings associate members seeking full membership status.
6. Shall count and record results of all club votes.
7. Other work as required.
8. If a club officer position becomes vacant, the President shall temporarily assume their duties.
Section 2. Vice-President
1. Shall organize and promote club trips and clean-up events.
2. Shall appoint Trail boss for each run.
3. Act as President in the absence of the President.
4. Other work as required.
Section 3. Membership Coordinator/Treasurer
1. Sign checks as necessary.
2. Handles all club finances, using a financial ledger.
3. Shall except and record all membership applications, and keep Membership Roster up to date. Roster to include members’ mailing addresses, phone numbers (cells and home if applicable), email addresses, and dues payments.
4. Notifies members if dues payments are past due.
5. Maintain a list of emergency contacts.
6. Issue membership cards to members.
7. Other work as required.
Section 4. Secretary
1. Handles club correspondence.
2. Keep a schedule of all planned club events
3. Records club attendance records.
4. Other work as required.
Section 5. Sergeant at Arms
1. Stores club properties not responsible to other club officers.
2. Shall maintain meeting composure and parliamentary procedure during meetings.
3. Shall be responsible for all past, present, and upcoming information pertaining to land closure, land use, and land openings.
4. Other Duties as required.
Section 6. The Board of Directors shall appoint the Public Relations and Webmaster position on an annual basis. Other appointed positions shall be created by the Board of Directors when necessary (as determined by the Board), such as Coordinators for large club events. When an officer fulfills the Webmaster position, that officer shall be excused from some of their duties as stated in Section 1 through Section 5.
Section 7. In the event of a vacancy in a club office, the vacancy will be filled by appointed and a majority vote by the Board of Directors. Exception, the Vice President shall replace the President.
Section 8. Vehicle Inspections will be preformed by at least 2 officers or other competent members appointed by the Board of Directors on first time vehicles and periodically on membership vehicles to ensure that all required equipment is functioning properly. Any vehicle found lacking any of the required equipment from article VII Section III may be refused participation in any club run until such items are required.
ARTICLE IX: Board of Directors
The Board of Directors shall consist of the officers of the club. They shall handle all club business, and will serve at the pleasure of the membership.
ARTICLE X: Meetings
Section 1. Meetings will be held biweekly, and will be held on a specified date and time determined from the previous meeting.
Section 2. Board of Directors meetings will be called at the request of the President or other Members.
Section 3. Under extraordinary circumstances, a ‘Special Meeting’ of the membership may be called by the President. A minimum of 1(one) week notice must be given.
ARTICLE XI: Elections
Section 1. Election of Officers will be done at the regular January meetings.
Section 2. The President shall solicit nominations prior to the first regular January meeting. Candidates shall be presented to the membership at the first meeting in January.
Section 3. New Officers will assume their duties immediately following election.
ARTICLE XII: Recall
Any office of the club may be recalled by 2/3 (two-thirds) vote of all the membership.
ARTICLE XIII: Parliamentary Procedure
Robert's Rules of Order, Newly Revised, shall be the authority for the Parliamentary proceedings at all business meetings, except where they may conflict with the By-Law's of the INSERT CLUB NAME HERE '.
ARTICLE XIV: By-Law Changes
Section 1. By-Laws can be changed by a 2/3's (two-thirds) vote of all members present at a meeting.
Section 2. By-Law change proposals must be submitted in writing to the President/Membership Coordinator.
Section 3. By-Law changes will be presented to the membership at the next club meeting.
Section 4. By-Law changes become effective immediately following approval by the membership.
ARTICLE XV: Club Funds
In the event of disbandment of the INSERT CLUB NAME HERE, all club Money's shall either be donated to the 'United Four Wheel Drive Association, Inc.', or used to fund a final club function or farewell dinner as determined by the membership.
